AI Agents Slash Repair Costs by 37% with Secure, Real-Time System Data Sharing for Faster Troubleshooting

Key Outcomes
37% Decrease in Repair Cost
Automated on-site issue detection leads to fewer Return Merchandise Authorization (RMA) requests, reducing repair and shipping expenses.
Preserved Data Privacy
Removing all personal identifiers from system logs resolved privacy concerns and enhanced customer satisfaction.
40% Decrease in Mean Time To Repair (MTTR)
Reduction in average case closure time was achieved as the model, powered by an expanded dataset, generated instant solutions from historical cases.
50% Increased Adoption of the Client's Support Platform
Anonymized data insights drove the support platform's engagement through strengthened customer confidence.
Overview

A Fortune 50 global technology enterprise with millions of deployed devices faced a growing operational dilemma. Despite investing heavily in a robust telemetry platform and AI-assisted support system, customer engagement lagged. Users were reluctant to share diagnostic logs due to data privacy concerns, which limited the effectiveness of support tools, increased return shipments, and drove up service costs

Challenges

The client’s ambitious support infrastructure was undercut by three core issues that created friction, inefficiency, and lost value:

  • Trust Deficit from Data Privacy Risks
    Customers feared that telemetry logs, often containing usernames, IP addresses, or device identifiers could be misused or stored insecurely. This reluctance to share data reduced diagnostic coverage and undermined model training efforts.
  • Escalating Support Costs
    Without remote visibility into technical issues, agents had no choice but to authorize Return Merchandise Authorizations (RMAs) for problems that could have been resolved with software updates. This resulted in excessive shipping, handling, and repair costs across the global device fleet.
  • Slow Troubleshooting Cycles
    Engineers were forced into time-consuming, manual issue assessments. Without automated logs, resolution times ballooned, adding 2 to 3 days to each support case and frustrating both users and internal teams.

To regain customer trust and unlock the full potential of their support infrastructure, the enterprise turned to Aligned Automation to redesign its diagnostic process—enabling secure, real-time insights without compromising privacy.

Value Delivered

Aligned Automation deployed a privacy-first AI architecture that enabled intelligent troubleshooting at the edge. Using federated learning, secure data redaction, and telemetry-powered analytics, the solution shifted issue resolution from the cloud to the device, reducing latency, preserving confidentiality, and scaling effortlessly across the client’s global user base.

The solution included:

  • Federated AI Agents
    Installed directly on customer devices, these lightweight agents identified and redacted sensitive information in real time, enabling compliant data processing without raw log transfers.
  • Privacy-Centric Design
    A zero-trust architecture ensured that data never left the user’s device unfiltered. Strict governance and encryption standards enabled compliance with regulations like GDPR, CCPA, and internal data retention policies.
  • Secure Data Handling and Anonymization
    Technical logs were sanitized at the source, stripping PII while preserving technical indicators such as error codes, device health metrics, and usage patterns essential for diagnostics.
  • Enhanced Model Training and Self-Improving Systems
    Once anonymized, telemetry was used to continuously improve machine learning models. These models enabled automated root-cause analysis by recognizing recurring failure patterns and recommending proven fixes.
  • Integrated Platform Analytics
    New insights were piped into the company’s support platform, surfacing proactive alerts and guided self-service flows that empowered users to resolve issues without human intervention.

RESULTS

By embedding AI agents with privacy-first telemetry intelligence, the company not only solved its trust gap, it created a more responsive, efficient, and scalable support infrastructure.

  • Reduced RMA Volume and Repair Costs
    Service tickets that once required physical returns were now resolved remotely, slashing logistics costs and downtime for users.
  • Faster Case Closure, Higher CSAT
    With instant access to actionable insights, support engineers shortened MTTR dramatically, improving both internal efficiency and customer satisfaction scores.
  • Platform Usage Doubled
    User trust in the diagnostic process led to a 50% increase in engagement with the company’s AI-powered support platform.
  • Scalable, Global Compliance
    The privacy-by-design architecture enabled the company to roll out this solution across regions without facing delays from legal or regulatory hurdles.

This case proves that secure AI doesn’t need to compromise on intelligence and that building trust is not just an ethical imperative, but a competitive advantage.

Capabilities

Telemetry Data

Agentic AI

Machine Learning (ML) 

Remote Diagnostics 

Predictive Analytics 

About Client

The Services team of a Fortune 50 tech giant offers advanced tools and systems to improve troubleshooting outcomes and customer satisfaction. Despite deploying sophisticated technology, customers hesitated to use these services due to data privacy concerns, undermining the team's efforts towards faster resolution of user queries and system issues.

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